Paper Awards


Competition Deadline for Paper Submission: Jan 7, 2018

Authors should submit their papers to the Submission site ( by the deadline along with a Nomination Form. Awards will be given to the best papers in four categories (i.e. the best paper (oral), best student paper (oral), best poster, and best demo). During the submission process, there will be drop-down box asking for the paper awards nomination. The first author must be an IEEE (Student) Member. Specifically for the Best Student Paper submissions, each student’s Faculty Advisor must endorse the student’s submission as part of the Nomination Form by the nomination form deadline.

Failure to submit the accompanying Nomination Form within the submission window will invalidate the respective paper submission for the Paper Award. Submissions are evaluated on their originality, scientific merits, structure, and clarity of composition. All submissions will be peer-reviewed and finalists selected based on the merits of submissions and corresponding nominations. Finalists must attend the Conference and present their papers as either an oral, poster, or demo presentation and also at a special session for the Paper Award.

Papers describing either complete results of original research or a project containing a significant design element will be accepted as entries. For the Best Student Paper, the student should be listed as the first author (corresponding author) and the student’s advisor as the second or the last author. Other individuals may be listed as co-authors, if appropriate. The first author (for all paper awards) will be considered the “corresponding author” and will be required to coordinate communication with the conference office and their co-authors. The first author MUST be a member of the IEEE.

An author may submit only ONE entry for the Paper Award. Rules for manuscript preparation for the Paper must be followed as outlined on the conference web site. Authors must upload the Nomination Form and complete the required fields in the online submission site. Do not fax, e-mail or mail the nomination forms to the Executive Office as submissions done this way will not be considered.

The Review Process

Paper Award submissions will be reviewed in the usual manner by the Conference Editorial Board for their suitability to be included in the technical program of the Conference. Those receiving high scores in the initial review will then be reviewed by the Paper Award Committee to short-list the Finalists.

The finalists will be selected by the Paper Award Committee based upon the review outcome. Each Finalist must attend the Conference and present his or her paper in the regular conference program, either as an oral, poster, or demo presentation – no substitutes will be permitted. For the Best Paper and Best Student Paper, a separate, special session for the finalists to present their papers in slide format will be scheduled. The finalists must present as part of the regular conference program and as part of the special Paper Competition session. A panel of judges will form for each award category and they will carefully review each presentation. Winners will be selected based on the technical merits of the work, professionalism of the presentation, and verbal communication skills.